Design / layout of reception areas

Comfortable yet elegant, design the perfect reception area

The reception area is the first impression your company makes on its customers, suppliers and visitors.
It is therefore essential that this area is carefully designed to be functional and stylish, reflecting your company’s image.

Make sure your reception area sends the right message by leaving it to the experts.

From the design of the reception desk to the audiovisual equipment and the furniture for the waiting area, Motilde will take care of the design of your space from A to Z in accordance with your specifications.

Our project managers will advise you on the furniture but also on the technologies best suited to the functions (dynamic display, counting, etc.) and the desired atmosphere of this strategic exchange area.

Questions to ask beforehand

  • How big is the room to be furnished?
  • What are the first things you want your visitors to see? Is it a reception desk, a counter? Are they greeted by face-to-face interaction or a technological element?
  • How many visitors do they pass through the reception desk each day, on average?
  • Access control for internal and/or external visitors?
  • Is there a need for counting or automatic temperature measurement (Covid-19)?
  • Where will the reception desk be located? What should it house (PCs, printers, fax machines, security equipment, visitor registers, etc.)?
  • How many people will work behind the counter? Do receptionists have to make confidential phone calls?

From design to implementation

We can assist you with all of your reception area design projects. We have our own multimedia furniture manufacturing plant and can offer you customised solutions.

You can also choose to call on us for our different areas of expertise, together or separately:

Audit / Project Management

Technology integration

Furniture integration

Some examples of reception areas created by Motilde:

Request a free customised quote

Motilde can help you design and fit out your reception areas.

Our understanding of spaces, our knowledge of ergonomics and our expertise in the integration of technological equipment will enable us to provide a tailor-made response to your needs and your budget.

Contact us to receive your personalised quote, a specialist engineer will contact you as soon as possible!

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Personal data protection *

FAQ – Frequently asked questions :

How can I secure my reception area?

  • Design your reception area so that documents, equipment and other essential workstation items are protected from intruders or attackers.
  • Place passwords on computers or cash registers to prevent unwanted access.
  • Provide a reception counter or desk high enough to protect the reception desk behind it.
  • Additional security devices such as panic or alarm buttons can be placed discreetly under the reception desk.
  • Install access control with badges or biometric recognition.
  • Installing a CCTV system can also be useful. However, make sure you have a high quality CCTV camera with night vision mode.

Motilde can help you and offer tailor-made solutions for securing reception areas. Do not hesitate to contact our experts!

What colour combination for my reception?

Choosing your brand colours is a matter of course. However, it is possible that the colours give the venue an unprofessional look. In this case, you can always choose neutral colours. Light neutrals and muted tones work well with a wide variety of furnishing options.

You can use the same colour scheme for carpets, wall coverings and window treatments. You can also choose to focus on materials such as glass, chrome, acrylic and tiles for a more modern look. Also consider whether your current light fittings need to be upgraded for better colour display.

As you can see, the choice of colours will depend on the mood you want to set for the space.

How much does it cost to build a reception area?

There are many elements that can affect the cost of a reception area, but some are more important cost factors than others. These include the materials used for the office, with the most popular materials being solid wood, laminate, plywood, as well as metal and glass.

Geometric or straight-edged countertops or desks can generally cost less than designs that include curves. Building irregular shapes is more time consuming and requires specialist skills.

Finally, it is important to find a balance between cost and quality: materials such as wood or granite may be more expensive but are durable compared to synthetic materials.

Which technologies should be integrated into my reception area?

The effective creation of this type of environment goes far beyond structural design and furniture. Today, the integration of audio-visual technologies is crucial to engage, impress and communicate the corporate identity, leaving visitors with a memorable experience.

Here are some examples of technology solutions that will increase efficiency, safety and visitor comfort in your reception area:

  • Video walls are an excellent platform to present your brand and capture the attention of your visitors. These eye-catching displays can showcase a new product, display the latest industry news, show the weather forecast and much more.
  • Access control systems are a type of security that manages access to a given area of a space at a given time. Their functionality also includes occupancy tracking, emergency lockdown triggers and video surveillance management. In addition, some access control systems have added intelligent automation that integrates seamlessly with other devices and applications, such as a visitor management system.
  • Visitor management systems (VMS) are gaining in popularity. They allow companies to track who is in the office, arrival and departure times and any movement in the space. Integrating a VSM helps to organise and streamline the check-in/check-out process and adds an extra layer of security. Today’s VMS solutions offer non-contact recording, temperature control and mask detection.
  • Managing noise in an open space can be difficult. Acoustic panels (wall or hanging) can help manage these sounds and create a quiet room for customers and visitors.

How big should a waiting room be?

In a waiting area, 2 m² per person when sitting on small chairs with a minimum of 8 m² in total. This can be increased depending on the furniture and size of the space. Additional space is needed for water coolers, tables, snacks, etc.

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