What budget for a collaborative meeting room?

You are thinking of investing in a collaborative meeting room to boost your employees’ exchanges, but you don’t know how to estimate the cost of a videoconference room? Don’t panic! Video conferencing pricing is easier than it sounds and we’re here to help.

For the record, a collaborative meeting room is different from traditional meeting spaces. It can be small (huddle room), medium (meeting/training room) or large (boardroom, control room). The collaborative meeting room focuses on the participants as opposed to traditional rooms which focus on the facilitator.

To establish an estimate of the cost of the videoconference room there are several criteria to take into account:

• Cost of use = collaborative room, training room, crisis room, supervision room…
• Cost of furniture/furniture = meeting table, huddle room, storage, id panel, seating capacity…
• Cost of equipment =
  • Content sharing (wired or wireless, screen sharing or co-editing…)
  • Display (screens, projection, quantity, size, touchscreen…)
  • Room control (screens, lighting, openings…)
  • Room reservation system
  • Internet connection (secure wifi, fibre access, etc.)

Here are 3 examples:

1. Price of a simple collaborative room

2. Price of an advanced collaborative room

3. Price of a control room